Description:
Yulong is seeking an experienced Stud Secretary to join our team in Newmarket, UK.
Reporting to the General Manager, you will be responsible for managing all covering enquires/ bookings, maintaining accurate records throughout the breeding season and supporting the stud management team. This role requires a proactive individual with a strong understanding of the breeding industry and stud protocols, with excellent organisational and communication skills.
Key Responsibilities include but are not limited to:
- Managing bookings, coverings, scans, foaling schedules, and liaising with mare owners, veterinarians, and stallion handlers
- Scheduling veterinary visits, farriers, transport, and client appointments
- Maintaining up-to-date breeding and foaling records (manual/ digital systems), ensuring health and movement records (including microchips and passports) are accurate and compliant
- Managing contracts and insurance documentation, preparing and submitting accurate paperwork for studbook registration and sales entry
- Processing invoices/ receipts and assisting the finance team with payroll and budgeting
- General administration including ordering and managing office/ stud supplies, maintaining client databases, managing correspondence and ensuring regular communication updates
- Greeting and assisting visiting clients, owners, and service providers. Coordination of open days, inspections, and events may also be required on occasions.
Relevant Skills & Experience:
- Previous experience in a similar role, ideally in the equine or agriculture sector
- Basic knowledge of breeding cycles, veterinary terminology, and equine husbandry is essential
- Strong administrative and IT skills (proficiency in MS Office, Google Workspace, and/or horse management software such as Equisoft)
- Excellent written and verbal communication
- Ability to manage priorities and work autonomously
- Discretion and professionalism whilst dealing with sensitive and/ or confidential information.
What we offer:
- A competitive salary based on experience
- Opportunity for professional development
- A supportive passionate team and excellent working environment.
To apply: Please submit your resume and cover letter detailing your experience and interest in this position to paul@yulonginvest.com.au. Closing date for application 14 May 2025.
